The Graphic Communications Group Limited (GCGL) has established a 10-member entity tender committee to make sure that the company's procurement procedures are legal.
The committee is made up of seven more members who are internal unit leaders of the corporation in addition to the three external representatives.
The Public Procurement Act, 2003 (Act 663), as amended by Act 914, requires the corporation to form an entity tender committee with external representation. This is done in compliance with that law.
The external members include the Chief Procurement and Supply Chain Manager of the Ministry of Information, Alice Zu, and representatives from the Ghana Institute of Engineers, Samuel Asare, and the Chartered Institute of Procurement and Supply, UK.
Ato Afful, the managing director of the GCGL, serves as the committee's chair. The other members are the heads of finance and administration (Samuel Essel), sales and marketing (Franklin Sowa), technical services (Charles Amoako), editing (Theophilus Yartey), and legal (Stephen Sah).
Swearing-in
The GCGL's Board Chair, Professor Olivia Frimpong Kwapong, gave the oaths at the organization's headquarters in Accra yesterday and urged the committee members to cooperate.
As the majority of the items required for manufacturing were imported, she advised the members to guarantee promptness and speed in their procurement activities.
"Timely delivery of compelling and relevant news, newspapers, e-papers, and digital content is paramount to the survival and sustainability of the company," she said.
She said that the importation of manufacturing inputs was also impacted by the rate at which the local currency declined in value relative to other currencies.
She pleaded with the committee to take these difficulties into account when dealing with procurement concerns.
"The democratization of the news publishing industry by the digital and social media landscape has put the print media reading public in a position of fierce competition, which has an impact on our margins and operations," she said. "Competitive sourcing of products at fair prices is imperative to our continued growth."
She asked them to improve Graphic's efficiency and profitability while safeguarding the public purse and introducing fairness, accountability, and openness into the company's procurement procedures.
Professor Kwapong also encouraged the company's management to be ready for adjustments to their work procedures.
"Your workplace culture will change, so I strongly advise you to get ready for it."
Prepare yourself and endeavor to provide value for your money, she said.
She recommended that employees in the administrative and financial divisions be trained to handle the bulk of the procurement team's workload.
In order to eliminate paper work at the foundational levels of the procurement job, she also suggested that the organization digitize its documents.
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